How to Add Child Name After Retirement in Ex-Servicemen Records (2026 Step-by-Step Guide for Part II Order, SPARSH, ECHS & CSD)
- Kin-Kin Official Documents Me Bache Ki Entry Karwana Mandatory Hai?
- Step 1: Zaroori Documents Taiyar Karein (Checklist)
- Step 2: Zila Sainik Board (ZSB) aur KSB Portal Par Registration
- Step 3: Non-Effective Part II Order (NE-POR) Publish Karwane Ka Process
- Record Office se Part II Order Kaise Publish Hota Hai?
- Step 4: SPARSH Portal Par Child Details Update Kaise Karein?
- Step 5: Bache Ka ECHS 64KB Smart Card Kaise Banwayein? (Updated 2026 Policy)
- Online ECHS Application Steps & Revised Fee (2026 Orders):
- Step 6: Other Welfare Benefits Jo Entry Ke Baad Milna Start Honge
- Official Policy Letters, Circulars & Direct Links (Verification Table)
- Common Mistakes Jinse Aapki Application Reject Ho Sakti Hai
- Frequently Asked Questions (FAQs)
Defense forces (Indian Army, Navy, ya Air Force) se retirement lene ke baad jab kisi Ex-Servicemen (ESM) ke ghar me bache ka janam (Post-Retirement Child Birth) hota hai, to sabse bada sawal yahi hota hai ki how to add child name after retirement in Ex-Servicemen records. Jab aap active service me hote hain, tab aapki Unit hi Part II Order (Navy me Gen Form / Air Force me POR) publish kar deti hai. Lekin retirement ke baad process thoda alag hota hai kyunki aapka direct link Unit se khatam ho chuka hota hai aur aapke service records Record Office (RO) aur Zila Sainik Board (ZSB) ke under aa jate hain.
Agar aap sahi samay par bache ki entry apne official defense documents me nahi karwate hain, to bache ka ECHS 64KB Smart Card, CSD Canteen Dependency, SPARSH PPO endorsement, aur future me milne wale KSB/PMSS Educational Scholarships ruk sakte hain.
Is detailed guide me hum latest 2026 official policies, circulars aur direct reference links ke saath step-by-step samjhenge ki retirement ke baad paida hue bache ka naam kin-kin documents me chadhana mandatory hai aur iska poora online aur offline procedure kya hai.
Kin-Kin Official Documents Me Bache Ki Entry Karwana Mandatory Hai?
Bache ko sabhi defense welfare benefits dilwane ke liye neeche diye gaye 5 main records me naam darj (endorse) hona zaroori hai. Ye sabhi ek doosre se interlinked hain:
| S.No. | Document / Portal | Issuing Authority | Benefit Milta Hai |
| 1. | Service Discharge Book & Ex-Servicemen ID Card | Zila Sainik Board (ZSB) | Local ESM identification, State govt schemes, aur primary dependency proof. |
| 2. | Non-Effective Part II Order (NE-POR / Gen Form) | Concerned Record Office / NAVPEN / DAV | Ye sabse main legal document hai. Iske bina ECHS, SPARSH ya KSB me permanent entry valid nahi hoti. |
| 3. | SPARSH Portal / PPO (Service Record) | PCDA (P) Prayagraj / Record Office | Family Pension rules ke tahat future contingency benefits aur official pensioner family data update. |
| 4. | ECHS 64 KB Smart Card | ECHS Central Organisation | Military Hospital (MH), Polyclinics aur Empanelled Hospitals me cashless free medical treatment. |
| 5. | CSD Canteen Grocery Card | Canteen Stores Department (CSD) | Dependent quota aur family unit me grocery/AFD items ki eligibility. |
Step 1: Zaroori Documents Taiyar Karein (Checklist)
Zila Sainik Board (ZSB) ya Record Office me application bhejne se pehle aapke paas ye sabhi documents original aur self-attested photocopies me hone chahiye:
- Digital Birth Certificate: Municipal Corporation, Nagar Nigam, ya Gram Panchayat ke Registrar of Births & Deaths dwara jari kiya gaya original Birth Certificate (Jisme QR code aur registration number clear ho).
- Important Rule: Bache ka naam Birth Certificate me zaroor hona chahiye (“Baby of…” wala certificate Record Office accept nahi karta). Saath hi, Mother aur Father ki spelling bilkul aapke Discharge Book aur PPO se match karni chahiye.
- Hospital Discharge Summary: Jis hospital (Military Hospital ya Civil Hospital) me delivery hui hai, wahan ka original discharge slip.
- Original Discharge Book & PPO: Service PPO, Corrigendum PPO aur SPARSH PPO ki copies.
- Ex-Servicemen Identity Card: ZSB dwara jari kiya gaya ESM ID Card.
- Aadhaar Card & PAN Card: ESM, Spouse, aur agar bache ka Baal Aadhaar ban gaya hai to uski copy.
- Marriage Endorsement Proof: Spouse ka naam pehle se Discharge Book aur PPO me endorse hona chahiye (Kindred Roll & Part II Order of Marriage).
- Affidavit (Yadi Late Registration Hai): Agar bache ka janam hue 1 saal se zyada samay ho gaya hai, to First Class Magistrate / Notary se ek Affidavit lagta hai jisme late intimation ka reason mention ho.
Step 2: Zila Sainik Board (ZSB) aur KSB Portal Par Registration
Sabse pehla kaam apne Zila Sainik Board (Zila Sainik Kalyan Evam Punarvas Karyalaya) me bache ki entry karwana hai. Kendriya Sainik Board (KSB) ne is process ko online aur offline dono mode me rakha hai:
- Online Application (KSB Portal):
- Kendriya Sainik Board Official Portal (ksb.gov.in) par apne ESM account se login karein.
- “Registration of Child Birth / Endorsement of Family Details” section me jaakar bache ki details aur Birth Certificate upload karein.
- Physical Verification at ZSB:
- Apne sabhi original documents aur ek written application (Addressed to Zila Sainik Welfare Officer) lekar ZSB office jayein.
- ZSB Clerk aapki Original Discharge Book ke family details page par bache ka naam, Date of Birth (DOB), aur relationship likh kar Zila Sainik Welfare Officer (ZSWO) ki official stamp aur signature karwayega.
Step 3: Non-Effective Part II Order (NE-POR) Publish Karwane Ka Process
Sirf ZSB me Discharge Book par stamp lagwane se aapka central record update nahi hota. Jab tak aapka Record Office (Army), NAVPEN/CABS (Navy), ya DAV (Air Force) Non-Effective Part II Order (NE-POR) publish nahi karta, tab tak bacha official defense database me permanent dependent nahi mana jayega.
Record Office se Part II Order Kaise Publish Hota Hai?
- Forwarding via ZSB: Zila Sainik Board aapke documents verify karne ke baad ek official covering letter banata hai. Isme aapki application, Birth Certificate ki attested copy, Discharge Book ki copy, aur Kindred Roll form lagakar aapke Concerned Record Office ko registered post / dak ke zariye bhej diya jata hai.
- Official Reference: Sabhi Army Record Offices ki contact directory aur address list aap ECHS Record Offices Directory ya Indian Veterans Portal par check kar sakte hain.
- Air Force Veterans: Air Force ESM apna status aur NE-POR norms Directorate of Air Veterans (DAV) Portal par check kar sakte hain.
- Navy Veterans: Navy retirees ke liye Gen Form / Family Endorsement process Indian Navy Pension Cell (NAVPEN) ke madhyam se hota hai.
- Verification by Record Office: Record Office aapke service dossier aur Birth Certificate ko cross-check karta hai. (Agar bache ke janam aur registration me bada gap hai, to Record Office ZSB ke through Civil Registrar se Birth Certificate ki genuineness verify karwata hai).
- Publication of NE-POR: Verification poora hone par Record Office Non-Effective Part II Order (Birth of Child) publish karta hai. Iski ek copy ZSB ko aur ek copy aapke registered postal address par bheji jati hai. Isme normal cases me 1 se 3 mahine ka samay lagta hai.
Step 4: SPARSH Portal Par Child Details Update Kaise Karein?
Defense pensioners ke liye ab SPARSH (System for Pension Administration Raksha) me family details update rakhna behad zaroori hai, kyunki future me Family Pension ya Handicapped/Unmarried Child Pension ke sare claims SPARSH database se hi process hote hain.
- SPARSH Login: Apne PPO based User ID aur Password se SPARSH Defense Pension Portal (sparsh.defencepension.gov.in) par login karein.
- Profile Service Request: Left menu me ‘My Profile’ -> ‘Manage Family Details’ par click karein.
- Add Family Member: ‘Add Member’ button par click karein aur ye details fill karein:
- Name of Child (As per Birth Certificate)
- Date of Birth
- Relationship (Son / Daughter)
- Marital Status & Dependency Status
- Aadhaar Number (if available)
- Upload Supporting Documents: Yahan aapko Birth Certificate aur Published Part II Order (NE-POR) ki scan copy PDF format me upload karni hogi.
- Approval Workflow: Submit karne ke baad aapko ek Service Request (SR) Token Number milega. Ye request aapke Record Office / HoO (Head of Office) ke login me jayegi aur wahan se verify hone ke baad PCDA (P) Prayagraj dwara aapke SPARSH Corrigendum PPO me bache ka naam reflect hone lagega.
Step 5: Bache Ka ECHS 64KB Smart Card Kaise Banwayein? (Updated 2026 Policy)
Jab aapki Discharge Book me ZSB se entry ho jaye aur Part II Order apply ho jaye, to aap bache ke ECHS Smart Card ke liye apply kar sakte hain.
Newborn Baby Treatment Rule (3 Months vs 1 Year Reality):
Central Organisation ECHS Policy (Letter No. B/49770/AG/ECHS/POLICY) aur ECHS Revised SOP ke anusar, navjaat shishu (Newborn Baby) ko janam ke pehle 3 Mahine (90 Days) tak Mother ke ECHS Card aur Birth Certificate ke aadhar par Polyclinic, Military Hospital, aur Empanelled Private Hospitals me 100% free ilaj aur vaccination milta hai (Billing mother ke card par baby ki details ke saath hoti hai).
Dhyan Dein: Bahut se veterans ko lagta hai ki Mother ke card par 1 saal tak ilaj milta hai, jo ki galat hai. 3 mahine poore hone ke baad Mother ke card par bache ka coverage khatam ho jata hai. Halanki, jab aap bache ke naye card ke liye online apply kar dete hain, to milne wali Temporary Slip ki validity 6 mahine hoti hai (jise OIC Polyclinic dwara 3-3 mahine karke 1 saal tak badhaya ja sakta hai). Isliye bache ke 3 mahine poore hone se pehle hi separate card apply karna mandatory hai.
Online ECHS Application Steps & Revised Fee (2026 Orders):
- Official ECHS portal echs.gov.in ya direct ECHS Online Smart Card Portal (sourceinfosys.com) par jaakar apne registered mobile number se login karein.
- ‘Add Dependent’ option select karein (Isse purane family members ke card block nahi hote, sirf naye bache ka card apply hota hai).
- Bache ka Naam, DOB, Blood Group, aur Aadhaar details bharein.
- Bache ka passport size photo (white background) aur thumb impression upload karein.
- Documents Upload: Bache ka Digital Birth Certificate, Discharge Book ka family page (ZSB stamped), aur Part II Order (NE-POR) upload karein.
- Revised Fee Payment (₹172.50): Central Org ECHS ke latest policy letter No. B/49711/AG/ECHS/Policy/2026/04 (Dated 16 Oct 2026) ke tahat Fresh 64 KB ECHS Smart Card ki revised fee ab ₹172.50/- kar di gayi hai (Pehle ye ₹224/- hua karti thi). Iska online payment karein.
- QR Code Temporary Slip & e-KYC: Record Office / Regional Centre se online verify hote hi aap portal se Temporary Slip (e-Card) download kar sakte hain. ECHS Circular No. B/49702/AG/ECHS/Card/2026/11 (Dated 12 Aug 2026) ke mutabik, valid QR Code wali Temporary Slip par sabhi empanelled hospitals me turant cashless ilaj milta hai—physical card na hone par koi bhi hospital ilaj se mana nahi kar sakta. Saath hi, Advisory No. B/49770/AG/ECHS/Advisory/2026/12 (Dated 14 Oct 2026) ke anusar Beneficiary Satyapan App par Aadhaar e-KYC zaroor poora kar lein.
Step 6: Other Welfare Benefits Jo Entry Ke Baad Milna Start Honge
Ek baar bache ka naam Part II Order, Discharge Book, aur KSB Portal par update ho gaya, to aapko neeche diye gaye sabhi benefits milne lagte hain:
- PMSS (Prime Minister’s Scholarship Scheme): Future me jab bacha professional graduation course (B.Tech, MBBS, BBA, B.Ed, etc.) me jayega, to KSB PMSS Scheme ke madhyam se Boys ko ₹2,500/month aur Girls ko ₹3,000/month scholarship milti hai. (Bina Part II Order ke PMSS form reject ho jata hai).
- RMEWF Financial Assistance (Education Grant): Havildar/Equivalent rank tak ke Ex-Servicemen ko KSB RMEWF Financial Assistance ke tahat 2 bacho tak class 1st se 12th aur Graduation ke liye ₹1,000 per month per child ki Education Grant milti hai.
- Army/Navy/Air Force Schools & Colleges Reservation: APS, KV (Kendriya Vidyalaya Defense Quota), Sainik Schools, aur Professional Defense Colleges (AIT Pune, ACMS Delhi, etc.) me Ward of Ex-Servicemen quota milta hai.
- CSD Canteen Card Update: Bache ke 5 saal ka hone par aap apne Station Canteen (URM) ya CSD India Portal ke rules ke mutabik Discharge Book aur Part II Order dikha kar Dependent CSD Card banwa sakte hain aur family dependency count badhwa sakte hain.
Official Policy Letters, Circulars & Direct Links (Verification Table)
Agar aap kisi bhi policy letter ya official order ko detail me padhna chahte hain ya ZSB / Polyclinic me reference dikhana chahte hain, to neeche diye gaye official links par click karke PDF download kar sakte hain:
| Subject / Rule | Official Letter / Order No. & Date | Key Rule Summary | Official Link to Read / Download |
| Revised ECHS Card Fee (₹172.50) | B/49711/AG/ECHS/Policy/2026/04 (Dated 16 Oct 2026) | Fresh 64 KB Smart Card ki fee ₹224 se ghata kar ₹172.50 ki gayi (Replacement fee: ₹129.38, Loss fee: ₹51.75). | Check ECHS Official Circulars Page |
| Validity of Temporary Slips & Cards | B/49702/AG/ECHS/Card/2026/11 (Dated 12 Aug 2026) | Sabhi Polyclinics aur Empanelled Hospitals ko approved online Temporary Slip par cashless treatment dena mandatory hai. | View Order on ECHS Portal |
| Mandatory Aadhaar e-KYC on Satyapan App | B/49770/AG/ECHS/Advisory/2026/12 (Dated 14 Oct 2026) | Dependents ke cashless admission aur medical claims sanction ke liye Beneficiary Satyapan App par Aadhaar verification zaroori. | Read Advisory on ECHS Portal |
| Dependent Eligibility & Income Criteria | MoD DoESW Letter No. 22D(03)/2015/WE/D(Res) & B/49701/AG/ECHS/Policy/2026/02 (Dated 15 Sep 2026) | Legitimate children ki ECHS eligibility (Son up to 25 yrs/earning; Unmarried Daughter lifetime if income less than ₹9,000/month + DA). | Download ECHS Info Brochure PDF & ECHS FAQs PDF |
| Newborn Treatment & SOP Guidelines | Central Org ECHS SOP & Guidelines (B/49770/AG/ECHS/POLICY) | Newborn baby ko Mother ke card par 3 Months (90 Days) tak treatment milta hai; Temporary Slip 3-3 months karke extend hoti hai. | Download ECHS Guidelines SOP PDF |
| SPARSH Family Details & Pension Rules | PCDA (P) Prayagraj & MoD DESW Guidelines | Post-retirement child birth aur marriage endorsement ka SPARSH PPO me online updation process. | Visit Official SPARSH Portal |
| KSB Education Grant & PMSS Rules | KSB MoD RMEWF Guidelines | Pehle 2 living children ke liye ₹1,000/month Education Grant aur PMSS Scholarship rules. | Visit KSB Official Website |
Common Mistakes Jinse Aapki Application Reject Ho Sakti Hai
- Name Mismatch: Agar aapke Service Documents (Discharge Book/PPO) me aapka ya aapki wife ka naam “Sunita Devi” hai aur bache ke Birth Certificate me sirf “Sunita” likha hai, to Record Office Part II Order publish nahi karega. Isliye Birth Certificate banwate waqt hi exact service record wali spelling likhwayein.
- Adopted Child Case: Agar retirement ke baad bacha legally adopt kiya gaya hai, to normal Birth Certificate se kaam nahi chalega. Uske liye Central Adoption Resource Authority (CARA) ke guidelines ke tahat Registered Adoption Deed aur Court Order mandatory hai.
- Over-Delay in Intimation: Bache ke janam ke 6 mahine ke andar ZSB ke madhyam se Record Office ko inform kar dena sabse best rehta hai. Zyada delay hone par Record Office Civil Authorities se police/municipal verification mangta hai jisse process me 6 mahine se 1 saal tak lag sakta hai.
Frequently Asked Questions (FAQs)
Q1. Kya retirement ke baad paida hue bache ka ECHS card bina Part II Order ke ban sakta hai?
Ans: Initial stage par Zila Sainik Board (ZSB) dwara Discharge Book me ki gayi entry aur Municipal Birth Certificate ke base par aap online card apply karke Temporary Slip le sakte hain (jo 6 mahine valid rehti hai aur extend ho sakti hai), lekin permanent record aur SPARSH update ke liye Non-Effective Part II Order (NE-POR) publish karwana mandatory hai.
Q2. Kya Mother ke ECHS card par bache ka 1 saal tak ilaj ho sakta hai?
Ans: Nahi, Central Org ECHS ki policy (B/49770/AG/ECHS/POLICY) ke mutabik Mother ke ECHS card par newborn baby ko sirf pehle 3 mahine (90 Days) tak hi ilaj milta hai. 3 mahine ke baad ilaj jari rakhne ke liye bache ka separate ECHS card online apply karke Temporary Slip lena zaroori hai, jiski validity 3-3 mahine karke 1 saal tak badhai ja sakti hai.
Q3. 2026 me naye ECHS 64KB Smart Card ki application fee kitni hai?
Ans: Central Organisation ECHS ke circular No. B/49711/AG/ECHS/Policy/2026/04 (Dated 16 Oct 2026) ke anusar, Fresh 64 KB ECHS Smart Card ki printing aur processing fee ab ₹172.50/- per card hai.
Q4. Navy aur Air Force Veterans ke liye Part II Order kahan se publish hota hai?
Ans: Indian Navy Veterans ke liye ZSB ke through documents NAVPEN / CABS (Commodore Bureau of Sailors), Mumbai bheje jate hain jahan se Gen Form (NE-POR) publish hota hai. Indian Air Force Veterans ke liye DAV (Directorate of Air Veterans), Subroto Park, New Delhi dwara NE-POR publish kiya jata hai.
Q5. Agar teesra (3rd) bacha retirement ke baad paida hota hai to kya ECHS aur CSD benefit milega?
Ans: Ha, ECHS medical facility aur Part II Order publication me bacho ki sankhya par koi rok nahi hai—sabhi legitimate children ECHS card ke liye eligible hain. Halanki, KSB ki Education Grant aur PMSS Scholarship keval pehle 2 bacho (First two live children) tak hi seemit hoti hai (Twins ke case me relaxation milta hai).
